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Shadow AI and confidentiality

Confidential work deserves clear boundaries.

Shadow AI means tools used outside your organisation’s oversight. We examine personal accounts, document flows and the risks borne by people responsible for client data.

The world of Aeneia · concept illustration

Who it’s for

Where do your clients’ documents end up?

Law firm partners, tax advisers, clinicians, architects and anyone handling confidential client material.

We begin with a confidential conversation. The aim is to understand what happened: what was shared, which settings applied and what can be improved. Each partner receives a personal action plan, and the business gains clearer rules.

Tell us what’s happening

What you receive

Shadow AI and confidentiality

Nomine signamus

  1. 01

    A confidential 90-minute interview with each partner

  2. 02

    A map of tools and categories of data shared

  3. 03

    A review of accounts, settings and retention practices

  4. 04

    Personal guidelines for responsible AI use

  5. 05

    Risks flagged for further legal assessment

  6. 06

    A 30-day remediation plan

AI ACT · GDPR

We check the rules at the source.

The AI literacy obligation under Article 4 of the EU AI Act has applied since 2 February 2025. Other obligations depend on your organisation’s role and how a system is used. Each audit examines the actual use case and the rules currently in force.

Read the European Commission’s guidance

An operational review does not replace individual legal advice.
Information reviewed: 28 October 2026

EVIDENCE BEFORE CONCLUSIONS

First we ask. Then we check.

A clear process, confidential work and agreed handover points. You know where the project stands.

See how we work

Prius fundamenta

  1. 01

    Before we begin

    A conversation and a clear scope.

    Tell us what you want to examine. We agree the goal, available information, fee and deadline. An NDA comes before confidential material changes hands.

  2. 02

    Week 1

    See how the business really works.

    We speak with the decision-maker and selected team members. We gather tools, contracts, policies and agreed samples of day-to-day work.

  3. 03

    Weeks 2-4

    Connect the facts to their consequences.

    We check sources, calculate costs and map risks. Early findings are shared as we go. Confirmed facts are kept distinct from questions that need further work.

  4. 04

    Weeks 4-6

    Hand over the findings and the next steps.

    We walk through the report together for 90 minutes. You receive editable files, priorities and an action plan. We answer follow-up questions for another 14 days.

A CLEAR STARTING POINT

Know before you spend.

Three scopes. Published starting fees. The full price agreed before you sign.

01

Praefectus Personalis

Veritas in obscuro

A confidential review of a partner’s personal AI practices.

from3,400PLNexcl. VAT · per partner
Discuss this package
02

Tarcza Article 4

Examen ante dolorem

AI policies, documentation and practical team knowledge.

from7,400PLNexcl. VAT
Discuss this package
03

Renewal Centurion

Numerus contractuum

Contracts, licences and options for your next renewal.

from7,400PLNexcl. VAT
Discuss this package

All fees are quoted in PLN, excluding VAT. Your final scope and fee are agreed in writing before work begins.

AENEIA SIGNAL · AUDIT

Three more things worth a closer look.

Practical reading on AI, software costs and confidentiality. Pick a topic that matters to your business.

All AI audit articles

VERITAS ANTE OPUS

Let’s see what’s beneath the surface.

Tell us about your business and one thing you’d like to get to the bottom of.

Start a conversation