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AI spending and licences

Every licence should earn its place.

We calculate the full cost of your AI tools. Usage, overlapping features and renewal terms go under the lens before the next invoice arrives.

The world of Aeneia · concept illustration

Who it’s for

What are you paying for that nobody uses?

CEOs, CFOs and CTOs of service businesses and software companies managing several subscriptions and upcoming renewals.

We bring contracts, invoices and usage data together. Then we compare staying, renegotiating and switching. Migration, training and maintenance costs are included, so a cheaper subscription doesn’t become a more expensive decision.

Tell us what’s happening

What you receive

AI spending and licences

Nomine signamus

  1. 01

    One table of contracts, seats and renewal dates

  2. 02

    A review of usage and overlapping licences

  3. 03

    Three decision scenarios with costs and risks

  4. 04

    A 24-month total cost calculator

  5. 05

    A 90-day renegotiation or migration plan

  6. 06

    A decision memo for the board or partners

USE YOUR OWN NUMBERS

What do unused seats cost?

Start with one tool. Enter the price on your invoice and the number of licences your team actually uses.

Calculation: (paid − active) × monthly price × 12. Discounts, notice periods and migration costs are not included.

Annual cost of unused licences14,400 PLN

EVIDENCE BEFORE CONCLUSIONS

First we ask. Then we check.

A clear process, confidential work and agreed handover points. You know where the project stands.

See how we work

Prius fundamenta

  1. 01

    Before we begin

    A conversation and a clear scope.

    Tell us what you want to examine. We agree the goal, available information, fee and deadline. An NDA comes before confidential material changes hands.

  2. 02

    Week 1

    See how the business really works.

    We speak with the decision-maker and selected team members. We gather tools, contracts, policies and agreed samples of day-to-day work.

  3. 03

    Weeks 2-4

    Connect the facts to their consequences.

    We check sources, calculate costs and map risks. Early findings are shared as we go. Confirmed facts are kept distinct from questions that need further work.

  4. 04

    Weeks 4-6

    Hand over the findings and the next steps.

    We walk through the report together for 90 minutes. You receive editable files, priorities and an action plan. We answer follow-up questions for another 14 days.

A CLEAR STARTING POINT

Know before you spend.

Three scopes. Published starting fees. The full price agreed before you sign.

01

Praefectus Personalis

Veritas in obscuro

A confidential review of a partner’s personal AI practices.

from3,400PLNexcl. VAT · per partner
Discuss this package
02

Tarcza Article 4

Examen ante dolorem

AI policies, documentation and practical team knowledge.

from7,400PLNexcl. VAT
Discuss this package
03

Renewal Centurion

Numerus contractuum

Contracts, licences and options for your next renewal.

from7,400PLNexcl. VAT
Discuss this package

All fees are quoted in PLN, excluding VAT. Your final scope and fee are agreed in writing before work begins.

AENEIA SIGNAL · AUDIT

Three more things worth a closer look.

Practical reading on AI, software costs and confidentiality. Pick a topic that matters to your business.

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VERITAS ANTE OPUS

Let’s see what’s beneath the surface.

Tell us about your business and one thing you’d like to get to the bottom of.

Start a conversation